Dear Parent/Carer,
We are delighted to welcome you and your child to Tockwith Church of England Primary Academy in September 2026.
We will be offering home visits in May/June where two members of our Early Years team will visit your home to meet you and your child. We have found that this initial meeting in your home ensures everyone is comfortable and makes for a smooth transition for your child. The teacher will get familiar with your child’s interests and play environment.
We will also be inviting children to Tockwith CofE Primary for several transition sessions in June/July and will be sending out invitations for this in the coming weeks. At these sessions, the class teacher will be there to meet the children and answer any questions there may be.
How can you help your child get ready for school?
Starting school is a really exciting time – and as parents / carers there are some really useful guides to help you prepare your child between now and September. Please take time to read through – there’s some really helpful information in there.
How will we communicate with you?
To ensure we can communicate effectively and keep your child’s records up to date, we use Arbor, our secure school management system. Arbor allows you to manage your contact details, check attendance, and provide essential consents all in one place.
Getting started with Arbor
You will shortly receive a separate email with your login information and how to set up your Arbor account. Can you please complete this by Friday 26th June 2026.
For help and support:
Updating your details
Once logged in, we kindly ask that you review the User Profile section. It is vital that we have your most current phone numbers, home address, email address and three additional emergency contacts to ensure the safety and well-being of your child. Please ensure you complete all sections as it is vital that we capture information such as: ethnicity, religion, language, medical needs, allergies, dietary requirements, doctor details, and parental consents.
The importance of registering your home language
At our school, we believe that speaking more than one language is a significant academic advantage. We use the term English as an Additional Language (EAL) to recognise any child who has been exposed to a language other than English at home.
Who should register as English as an Additional Language (EAL)?
A child qualifies for EAL status even if they were born in the UK and speak English perfectly. For example, if a child is born in the UK and is a fluent English speaker, but one parent speaks French (or any other language) at home, the child is officially recorded as EAL.
Why this is important for our school
Recording this information accurately is essential because the Government provides the school with additional funding for every child identified as having a home language other than English. By simply noting your heritage language on our forms, you are directly contributing to the resources and support available to your child and other children.
Data Protection & Consent (UK GDPR)
To comply with UK GDPR and the Data Protection Act, we require your permission to use your child’s personal data (images, recordings and names). Please indicate your consent through Arbor.
We take your privacy seriously and only use this data to celebrate student achievements and essential school identification. On the Arbor platform, you will find a section dedicated to Consents. Please indicate your preference for the areas listed there.
Please note:
- Withdrawal: I understand that I can withdraw my consent for any or all of these options at any time by contacting the School Office in writing. Please note: while digital images can be removed immediately upon request, we are unable to recall or edit printed materials (such as school prospectuses, local press, or yearbooks) that have already been published and distributed.
- Duration: This consent will remain valid for the duration of my child’s time at the school unless otherwise updated.
The Data Protection Officer for Ebor Academy Trust is Wendy Harrington: dpo@ebor.academy
Google Classroom
As part of the parental consents for Google Classroom, please refer to this link:
Policies
Please visit the following link for more information regarding our GDPR and Attendance policies:
Further information and policies, including our Parental Code of Conduct policy, can be found on our website.
Support
If you encounter any issues logging in or navigating the dashboard, please do not hesitate to contact the school office at admin.toc@ebor.academy or 01423 358375
We look forward to welcoming you and your child to our school.
Best regards,
Mr Justin Reeve
Headteacher
Tockwith Church of England Primary Academy
SCHOOL COMMUNITY CONTRACT
Our aims are:
To inspire everyone to reach their individual potential and, through our Christian values, prepare them for the future.
School will:
- Provide a safe, caring and welcoming environment in which our pupils can flourish.
- Provide a motivating and challenging education that will bring out the best in our pupils.
- Provide an inclusive environment which allows all to live life in all its fullness.
- Respect and value our pupils’ individuality.
- Encourage our pupils to respect themselves, others, and the environment.
- Be open, honest, and constructive about all aspects of our pupils’ school life.
- Value the attendance of all.
Signed: Signed:
Justin Reeve (Headteacher) Sue Corbett (Chair of Governors)
Family will:
- Play an active and supportive role in our child’s learning.
- Respect and value the school and its community.
- Encourage the family to get involved and participate in our child’s school life.
- Be open, honest and constructive about anything that may affect our child’s education.
- Support our inclusive environment which allows all to live life in all its fullness.
- Value the importance of children attending school.
Signed: (Parent)
I will:
- Do my best in all that I do.
- Be friendly, caring, inclusive and helpful.
- Be responsible for my actions and how they affect other people.
- Treat everyone with respect.
- Value and celebrate my achievements, those of others and our school.
- Take care of myself and others and look after my environment.
Signed: (Pupil)
Children will follow the Schools’ Behaviour Code and Tockwith School Rules:
- We follow instructions
- We keep hands, feet and objects to ourselves
- We use positive language and actions
